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Account & Collection Tracking
Track receivables, payables, payment plans and collection history in real time. Overdue alerts, summary reports and automatic notifications keep your finances fully under control.
Account & Collection Tracking
The Fenetre Systems Account & Collection Tracking module consolidates all financial movements between dealers and sub-dealers into a single system. Every transaction — order amount, payment, refund, advance or penalty — is automatically posted to the current account. The main dealer can see the live balances of all sub-dealers in their portfolio, while the sub-dealer can also monitor their account with the main dealer transparently.
The collection process is also fully managed through the system. Automatic reminders and overdue alerts are generated for payments that become due. Payment plans can be customised per customer or dealer. Weekly, monthly or custom date-range summary reports can be downloaded in a single click. This structure supports professional accounting discipline and simplifies cash flow planning.
| Feature | Description |
|---|---|
| Open Balance Tracking | Real-time debt/credit balance across all accounts |
| Payment Plans | Flexible instalment and due date arrangements |
| Automatic Reminders | SMS/email before and after payment due date |
| Collection History | All payment movements, dates and amounts |
| Overdue Management | Late payment interest calculation and reporting |
| Summary Reports | Daily, weekly and monthly financial summaries |
Who can use this module?
- Dealers — To manage customer and sub-dealer current accounts
- Sub-Dealers — To track their balance with the main dealer
- Partners — For corporate financial coordination
- Accounting Managers — For reporting and reconciliation processes